Friday/Poppins

Project Scope

Personio Implementation

Use Cases

Given their M&A business strategy, Education Partners needed a central Human Resource Information System (HRIS).
They approached us for support with the implementation of their chosen solution, Personio.
The project scope included a go-live within two months, the complete migration of employee data, the integration of absence and attendance tracking, and the transition of key HR processes into Personio.
Additionally, we implemented the recruiting module, set up automations, and optimized processes.

"Thanks to Friday/Poppins, we were able to meet our ambitious timeline, fully utilize the system, and achieve our go-live goals. I would particularly like to highlight the structured knowledge transfer, seamless stakeholder management, and the efficient design of the role and authorization system."

Isabell Bonavita

Head of HR

Achieving sustainable results in three steps

Each of our projects follows a clear logic: we identify existing roadblocks, implement effective HR structures, and ensure long-term success. Explore in detail how we followed this approach to deliver sustainable results and create tangible relief for our clients.

Challenges

In a complex setup involving seven legal entities, the secure and complete migration of HR data, and data security ensured by specific authorization groups within Personio, were of crucial importance.
The company lacked a central system for managing HR functions such as employee data, payroll, and recruiting.
The company lacked internal resources and expertise to independently manage the data migration and set up Personio as a fully functional HRIS.
Furthermore, the organization lacked internal HR best practices to ensure a legally compliant and efficient operational setup.

Solution

We managed the entire Personio implementation, including project management, technical setup, and close coordination with the client through weekly check-ins with all legal entities to ensure all requirements were considered and met within the system.
A strong focus was placed on effective knowledge transfer to empower the HR team to use the system independently and sustainably.
After the soft launch, we expanded the HR processes and rolled out the recruiting module.
We handled the integration and administration across all seven entities, including a complex role and authorization setup.

Impact

With the successful Personio implementation, Education Partners significantly streamlined its HR operations.
Employee data, absences, payroll, and recruiting are now managed from a single central source ('Single Source of Truth'), which increases transparency and reduces administrative effort.
The automation of routine tasks and workflows has freed up HR capacity, which can now be utilized for strategic initiatives.
Empowering internal stakeholders has led to higher system adoption and autonomy across all departments.
Through strong partnerships and the exchange of best practices, Education Partners is now equipped with a scalable HR setup that supports current operations as well as future M&A strategies.
With a dedicated hypercare phase and ongoing post-go-live support, we ensured a smooth implementation without disrupting daily HR operations.

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Successful Personio implementation without disrupting daily HR operations