Friday/Poppins

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Personio implementation in just four weeks during a challenging merger situation

Project Scope

Personio Implementation

Use Cases

To create operational alignment across various entities merged through an M&A, management decided to implement Personio as the HRIS for the entire organization.
To ensure a structured implementation within just four weeks, management sought external support.
The goal was to consolidate multiple HR systems, time tracking tools, policies, and data sources onto a comprehensive and comparable platform.

„The implementation was fast, straightforward, and highly efficient. The direct coordination of Friday/Poppins People with our individual units significantly reduced friction and saved valuable management time. Employee questions and uncertainties were proactively addressed, ensuring a smooth and transparent transition.“

Markus Baumgartner

CFO

Achieving sustainable results in three steps

Each of our projects follows a clear logic: we identify existing roadblocks, implement effective HR structures, and ensure long-term success. Explore in detail how we followed this approach to deliver sustainable results and create tangible relief for our clients.

Challenges

Each entity within the newly formed group operated independently, using different HR systems, time tracking solutions, and data structures.
There was no uniform reporting standard, no common policies, and no consolidated overview of workforce data for the entire group.
Management lacked the capacity to coordinate a comprehensive implementation, and there was no internal HR function to lead these efforts.
Beyond technical consolidation, policies and processes needed to be aligned.
Additionally, historical employee data had to be migrated into the new system.

Solution

In close coordination with the leadership team, we took responsibility for the Personio implementation.
Our implementation plan was precisely tailored to the merger.
We consolidated all relevant data sources, migrated historical employee data, standardized time tracking, and harmonized core HR processes and policies within Personio.
We closely coordinated with management and validated decisions step by step, while minimizing their operational workload.
Through direct communication with each entity, we addressed specific needs, clarified questions, and ensured transparency. - As a result, Personio was rolled out to all employees within just four weeks.

Impact

We ensured comparability at the group level by consolidating multiple HR systems and historical data onto one platform, and harmonizing policies and core HR processes across all entities.
This reduced administrative friction, created clarity for employees, and established a single source of truth.
By outsourcing the implementation, management was able to focus on strategic priorities while ensuring a smooth system transition.
The leadership team now benefits from a consolidated and transparent overview across all entities, enabling data-driven decision-making.

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